The Business Master (3rd Edition)/The Business Master (3rd Edition).iso/files/legaegal/policyp/policy.dat

Text File | 1992-12-01 | 37KB | 671 lines

*Absences - Excused
Excused absences are those approved in advance by a supervisor
Reasons for excused absences include the following: (list)
SEE also Vacation and Sick Days for additional information
Excused absence reports may be used to determine job promotions.
*Absences - Unexcused
3 unexcused absences per 12 months may be grounds for termination.
Employees are responsible to document any medical emergencies.
Your job may be terminated if you are absent after being warned.
Unexcused absences will affect future promotions.
*Age discrimination
[company name] does not discriminate on the basis of age
[company] hires on the basis of ability regardless of age.
Refer to EEOC Age Discrimation poster located at the time clock
Address any complaints to [name] in room [number].
*Alcohol Use - On the Job
Alcohol consumption during working hours may lead to termination.
No alcohol beverages may be brought on the company property
Persons under the influence of alcohol will be sent home.
Possession of alcohol on premises may result in job termination.
*Alcohol Use - Company Events and Parties
All alcohol use must be checked with the Office of _______________.
Alcohol may not be purchases with company funds at any time.
Employees are not permitted to purchase alcohol for customers.
Contact [name] in room [#] about permits for social activities
*Automobiles - Appearance Standards
Employees are responsable to keep their vehicle washed and waxed.
No bumper stickers or graphics may be added to company cars.
Take pride in your vehicle and keep it clean at all times.
Partial auto expense reimbursement requires form [name].
*Automobiles - Company Use Policy
Only employees in these titles may use company automobiles:
A Corporate Vehicle Use Pass must be a possession of all drivers.
Vehicle use may be denied to persons exceeding these DMV limits:
Company vehicle assignements are made by your supervisor.
*Automobiles - Company Accidents
All drivers of company vehicles must pass the Driver Safety Class.
Report any accident with company vehicles to [phone numbers].
Complete Form [name/#] and return to [person] in room [#].
""
*Automobiles - Mileage Reimbursement
Gasoline purchase is reimbursed only with presentation of a receipt.
The maximum per mileage compensation will be ____ cents per mile.
Only staff in these job assignments are eligible for compensation:
Contact [name] in room [#] for reimbursement forms and policies.
*Automobiles - Passengers
Only employees and current customers may ride in company vehicles.
Staff may NOT give rides to hitchhickers or personal friends.
Customers may only be transported with permission of a supervisor.
Staff may NOT transport non-staff members of their family.
*Automobiles - Rentals
see Travel for additional information.
All business-related rentals must be paid by authorized credit card.
Staff may only rent autos from the following companies.
All vehicle rentals must be approved by your supervisor.
*Awards
The company makes annual awards in the following categories:
Awards are furnished each quarter.
Awards are made by final judgement of _______________.
Awards are made with a plaque. Bonus pay may accompany some awards.
*Barter and Trade
No company inventory or equipment may be traded or bartered.
All inventory trades or exchanges must be approved by Purchasing Dept.
Unauthorized barter or trade may be grounds for job termination.
No second or irregular products may be bartered or traded.
*Bonus Pay
Bonus pay is made voluntarily for higher levels of job performance
Bonus pay is not automatic but must be earned
Violating company policy may result in loss of bonus pay
Bonus pay is made at the discretion of the supervisor
*Cafeteria Facilities
Lunchroom facilities are located in room [#] on the [#] floor.
Cafeteria hours are as follows:
Vending machines are provided near ___________ on the _____ floor.
The executive cafeteria is available to the following employees:
*Cafeteria Plan and Allowances
A meal allowance of $____.____ is provided during overtime hours.
A meal allowance of $____.____ is provided during weekend shifts.
No meal allowances are given until after 40 hrs of work per week.
No meal allowances are given to executives or part-time workers.
*Car pools
Employees are encouraged to utilize carpooling arrangement.
Employees often report savings of ___% of commuting costs.
Contact [name] in room [number] about carpool matching.
Park and Ride facilities are available at these locations:
*Child Care
Child care services are provided by the ______________ company.
Child care services are not provided by the company.
Child care credit and compensation is available to _______.
Obtain the Company Child Care Handbook for further details.
*Coffee Breaks
Two 15 minute coffee breaks are provided during each 8 hour shift
Coffee breaks may not be taken while on the property of clients
Coffee breaks are not permitted during
Food or beverages may only be consumed in the cafeteria.
*Conflict of Interest
Address all conflict of interest questions to [name] in room [#]
No employee may sell or represent a competitor's product or service.
Serious and persistant conflict of interest may cause dismissal.
Staff may be asked to sign Freedom from Conflict of Interest statements.
*Company History
Our company was founded in [year] by [names]
From [#] employees in [year] we have grown to [#] staff
Our first product/service was [product name]
Today we now offer over [#] different products and services
*Computer Software Use
No software purchased by the company may be used off site
Illegal software duplication may lead to termination
Contact [name] in room [number] concerning software use policy.
Playing computer games is not permitted at time at any location
*Corporate and Franchise Standards
All employees are required to read [name of standard publication]
Customers must be served within ____ minutes.
All employees of [company] must meet standards of [franchise]
Our basic guidelines for customer service are the following:
*Customer Handling
Never argue with angry or confused customers.
Refer all angry or difficult customers to your supervisor.
Treat the customer with respect even if they are abusive and rude.
A Customer Satisfaction training class is available in room [#]
*Discounts on Merchandise
All staff are given a ___% discount on the following types of merchandise:
Discounts are only provided to an employee and cannot be transferred.
Discounted merchandise cannot be shipped or delivered by the company.
Discounts may be applied to merchandise up to a limit of $_____ per year.
*Dress Code (General)
Persons unable to meet dress standards may not enter the sales area.
Persons not meeting standards may be put on unpaid leave until _____.
Appearance and dress standards are enforced at superviser discretion.
Uniforms must be worn by all employees in these job descriptions:
*Dress Code (Male)
Uniforms are furnished by the company and must be worn.
Shorts and loose clothing are not permitted during working hours.
Full length pants must be worn at all times in the production areas
Shirts must be buttoned up the top button during working hours.
*Dress Code (Female)
Uniforms are furnished by the company and must be worn.
Shorts and loose clothing are not permitted during working hours.
Skirts worn in the sales area must be of knee length or longer
Bright and unnaturally colored makeup is not permitted.
*Dress Code - Belts
Only belts of black or dark brown color are allowed.
Brightly colored or metallic belts may not be worn by uniformed staff
Suspenders and loose belts may not be worn by equipment users.
Pants must be worn with belts or suspenders at all times.
*Dress Code - Hats
Company approved hats must be worn during working hours.
For health reasons all employees must wear hats or hairnets.
For safety reasons no non-safety hats can be worn in: (fill)
"Hats may not be worn with non-company slogans or other graphics."
*Dress Code - Jewelry
Ear rings may not be worn by ____ employees during working hours.
Excessively large or bold jewelry may not be worn to work.
Expensive watches or gold jewelry should not be worn to work.
Chains or pendants or bracelets may not be worn for safety reasons.
*Dress Code - Name Tags
Employees must wear a name tag during working hours.
Name tags must bear a given name and not a nickname or other text.
Name tags must be worn only the on the ______ side of the shirt.
Name tags are company property and must be left on company facilities.
*Dress Code - Pants
Shorts or pants cut above the ankle may not be worn to work.
Excessively tight clothes do not create a professional image.
Pants must be of _______ or _______ solid colors only.
Jeans or multi-colored pants are not permitted during work.
*Dress Code - Shirts
Only shirts furnished by the company may be worn.
Shirts must be buttoned to no lower than 5 inches below the neck.
Shirts only of ________ or ________ solid colors may be worn.
Shirts without collars or buttons may not be worn.
*Dress Code - Shoes
Only footwear of solid ________ or ________ colors may be worn.
Employees must maintains shoes in clean and undamaged condition.
High-heeled or open-toed shoes may not be worn in these areas:
Sneakers or athletic shoes are not permitted in these areas:
*Dress Code - Uniform Availability
Uniforms are provided for all staff in the following operations:
Uniforms must be provided by the employee at his or her own cost
Uniforms of the following types are permitted: (fill)
Cost of uniforms will be reimbursed at a rate of $___ per _____.
*Dress Code - Uniform Laundry Standards
Employees must leave uniforms for washing at the end of each shift.
Clean pressed uniforms are available at the beginning of each shift.
Employees will be reimburshed for laundry expenses at these rates:
Soiled or damaged uniforms must be changed for safety reasons.
*Drug Counseling and Use
No illegal drugs or pharmaceuticals may be brought onto the site.
Use of illegal or stolon drugs may be ground for termination.
Vehicle operators must have approved any prescription use with [name].
Confidential drug counseling is available by calling [number].
*Drug Testing
The company reserves the right to conduct drug tests.
The company does not conduct drug tests on any employee
Persons holding the following jobs may be drug tested:
Participation in drug testing is done on a voluntary basis
*Employment Eligibility Verification
An EEV form must be completed each 12 months by every employee on site
Contact [name] in room [number] for assistance in completing your EEV
An EEV form verifies your identity and authorization to work in the US
""
*Equipment Use
Employees are not permitted to take home any equipment or supplies
Staff under 18 years may not operate any power equipment
All supervisers must authorize use of any motorized equipment
Any unsafe or damaged equipment must be reported immediately
*Ethics
Many business decisions must be made without formal rules and orders.
Consult a supervisor about any unethical or questionable activities.
Our company ethical code is summarized as: (fill)
The following books can help us refine our professional ethics:
*Fighting and Physical Insubordination
Fighting on company property may be grounds for immediate termination.
Fighting on company property does not make you immune from civil law.
Contact a security officer immediately when physical fighting occurs.
Hostile gestures or physical insults will not be tolerated.
*First Aid
The Infirmary is located in room [number].
Call 911 then [infirmary number] in case of severe injury.
First Aid Stations are located at these locations: (add map)
First Aid kits are located in each supervisors office.
*Flextime
Flextime allows staff to work their hour load at times of their choice.
"For example: a person may work a Saturday and take off a weekday."
Service and production standards do not permit flextime for all staff.
Contact your supervisor about the availability flextime.
*Gambling and Card Playing
No gambling of any kind is permitted on company property.
Gambling may be ground for immediate termination or reprimand.
Card playing is permitted only in the lunch and cafeteria areas.
Card playing is not permitted anywhere on company property.
*Hair and Grooming Standards - Female
Hair must be contained under a hat or hairnet in the following areas:
For safety reasons long hair must be confined above the neck area.
Hair of unnatural colors or pattern is not permitted.
"Hair should be neatly combed and groomed at all times."
*Hair and Grooming Standards - Male
Hair must be contained under a hat or hairnet in the following areas:
Sideburns must be trimmed at or above the middle of the ear.
Facial hair such as beards below the mouth and lips are not permitted.
Hair of unnatural colors or patterns or arrangement is not permitted.
*Hazardous Materials
No one may bring flammable or harardous materials on the job site
In case of emergency dial 911 and contact [name] at [phone number]
All hazardous materials losses must be reported to your superior
Refer to the [name of publication eg. Hazardous Materials Manual]
*Holidays
Only federal holidays are given off
Check the annual calender insert for dates and times
The following holidays are recognized:  [add calender or list]
The founder's birthday is celebrated on ________ ____ each year
*Holidays - Working On
Work on holidays may be required during our busy season(s).
Holiday work is paid at a rate of 1.5 times your hourly rate.
Sales staff may be required to work any holiday without notice.
Cafeteria services will not be available on official holidays.
*Hours of Operation
Regular work hours consist of 40 hours per 7 day period.
Work begins promptly at _______ am and ends at ______ pm each day.
Leaving early on any day without approval may result in ________.
Weekly schedules vary and are posted each __________ by supervisors.
*Hours of Public Sale
The sales area must be clean and neat during these hours:
All sales areas must be ready for public access and viewing at ____ am.
Special seasonal sale hours are as follows:
Unauthorized closing of a sales area may result in job termination.
*Job Descriptions and Specifications
Official corporate job specifications are as follows:
Contact [name] in room [number] for a full list of job descriptions
[company] reserves the right to re-define any job titles in writing.
No job description may be given during any Probationary Period.
*Jury Duty
Employees are compensated for lost wages during jury duty
Employees are paid up to a maximum of _____ days for jury duty served.
Employees are compensated with a flat sum of $ ______ for jury service.
No compensation is provided for lost wages during jury duty.
*Keys and Access Cards
Keys and access cards must be signed out with your supervisor.
Return any found keys or cards to the nearest security station.
For security reasons some access cards are valid for selected hours.
All duplication of keys or access cards is strictly forbidden
*Kitchens
Kitchens are located in these areas: (add list and map)
Kitchens should be used only during authorized break times
Do NOT expect janitorial staff to clean up for you
Coordinators of social events are responsable for kitchen clean-up
*Language and Profanity
Cursing or Swearing in front of customers may result in termination.
Cursing or Swearing at any time may result in written reprimands.
Employees are required to use correct and clean language at all times.
Deliberate lying to supervisers may result in job termination.
*Layoffs
A layoff is a loss of 1/2 or more wages for 6 consecutive months
All layoffs will be announced in writing 60 days prior to the action
Layoffs can be expected during our slow season.
Employees should anticipate layoffs and accumulate sufficient savings
*Minimum Wage
The current minimum wage is $___.___ per hour unless exempted
A training wage of $____.__ per hour is provided for the first _ weeks.
The hourly rate of $___.___ is the minimum for more than 40 hours per week
Refer to the posted notices located at your time clock.
*Organizational Chart
Our company is a divisionj/subsidiary of the [name] company.
Our main company organization is as follows: (attach chart)
Our company is arranged according to units called [name].
Your supervisor has an organizational chart of your unit.
*Overtime
Voluntary overtime is often available. Notify your supervisor.
Salaried workers are not paid for work beyound the normal 40 hour week.
According to state and federal law overtime is calculated as: (fill)
Employees are expected to work overtime during our busy season: (fill)
*Parental Leave
Questions on parental leave should be directed to the Personnel Office
The company offers a ____ week leave period at ______ % standard pay.
The company offers fully paid leave not to exceed ______ weeks.
The company offers non-paid leave not to exceed _____ weeks.
*Parking Areas
Parking in reserved or handicapped spaces is prohibited 24 hours.
Available parking area are according to the following list:
Vehicles parked in reserved and handicapped spaces may be towed.
Parking in front of [building] is strictly prohibited
*Parking Lot Security
Lock all doors and windows when your vehicle is not attended
The company cannot be responsable for valuables left in personal vehicles
Do not park in unlighted areas if you enter or leave after dark
To avoid theft bring any personal valuables into your locker
*Parking Permits
Parking Permits are required for all staff in these areas: (list)
Parking Permits may be obtained from [name] at room [number]
Parking Permits are available for visitors at the main security station
Vehicles not displaying a valid permit are subject to 24 hour towing
*Pay Advance
Staff must complete a Payroll Advance Request Form
Contact [name] in room [#] for a full explanation of policy
All payroll advances will be deducted from the next pay check.
Payroll advances are available only to full-time staff.
*Pay Period
Employees in these jobs are paid every 2 weeks: (fill)
Employees in these jobs are paid every 4 weeks: (fill)
All employees are paid every ____ weeks without exception.
Time cards are used to record each 2 weeks period of work.
*Performance Evaluation
Job performance evaluations are conducted every ______ months.
All employees have the right to request a re-evaluation.
A personal performance interview will be conducted by your supervisor.
Contact Personnel for a copy of performance evaluation criteria
*Performance Standards
All employees will be evaluated against standards for their job.
A copy of current standards is available from your supervisor.
A copy of current standards is available from Personnel room [#]
All employees are expected to meet these standards: (fill)
*Personal Work on Company Time
Doing personal or unauthorized work may result in dismissal.
Activities not related to work may be conducted only during lunch periods.
Employees may not bring materials from other jobs onto their work site.
Employees may not bring unauthorized work home during hours of operation.
*Personnel Record Access
Your personnel records are kept and held in high security mode.
Only the following persons are authorized to access records: (fill)
Do not ask staff to access another person's record for you.
Unauthorized record access can result in job termination.
*Personnel Record Review
Employees are advised to review their record at least once a year.
Your records are carefully protected by data security systems.
Future promotions and bonuses may depend on an accurate set of records.
To review your company records contact [name] at room [#].
*Petty Cash
All petty cash transactions must be recorded on a [name] form.
All petty cash accounts must be closed out every ____ days.
The [name] Department audits petty cash accounts every ___ days.
Unauthorized petty cash use can result in job termination.
*Pilferage
Pilferage is the theft or misuse of small supplies and materials.
Theft of even small items may be grounds for reprimand or termination.
Pilferage hurts us all by reducing company profits and value of stock.
Report all observed pilferage to your supervisor.
*Political Activities
[Company] is not affiliated with any political party or interest group.
Staff may not display political posters or forms in or on buildings.
No political information or bumper stickers may occur on company autos.
No fund-raising for political candidates is allowed on company property.
*Pricing
Employees authorized to sell must follow current published lists.
All price changes must be authorized by the Sales Department.
Only the following persons may authorized changes in prices:
Employees may be held responsable for unauthorized discounts.
*Probationary Period
All new employees will be on probation for a period of 120 days.
All new employees will be on probation for a period of _____ days.
Employees receive full pay and benefits during the probationary period.
Job re-assignment and pay increases may follow a probationary period.
*Prohibited Possessions
Firearms and others weapons may not used or brought on company property.
"Radios, TV, and other electronics are not permitted inside buildings."
Company property may not be kept in lockers at any time.
Flammable chemicals or alcoholic beverage may not be brought to work.
*Promotion Interviews
See the bulletin board outside room [number] for current openings.
Employees may sign up for automatic consideration for new openings.
""
Contact the Personnel Office in room [number] for details.
*Purchase Authorization
All purchases over the amount of $____.00 must be authorized by [name]
All petty cash purchases must be recorded with receipts for documentation
All purchases must be approved by your supervisor prior to transaction
All purchases over the amount of $____.00 require a Purchase Order Number
*Purchase Order Processing
Only the following staff may approve or issue Purchase Orders:
Purchase Orders must be returned to room [number] when completed.
Inactive Purchase Orders must be returned within 30 days.
Deliberate falsification of P.O.'s may result in termination.
*Quality Work Groups
All employees will be assigned to a Quality Work Group.
Each group recommends quality improvements in their expertise area.
Groups meetings are held every [day] throughout the year.
The company coordinator of quality is [name] in room [number].
*Radios and Stereos
Stereos are not permitted outside the parking and lunch room areas
Use of radios and stereos is allowed by approval of your instructor
No personal radios or TV's are permitted on the sales floor.
Radios may not be played while on the customer's property or a job site
*Religious Holidays
Contact the Personnel Office in room [number] for current information.
Employees may take [number] paid religious holidays per year.
All religious holiday leave must be approved by [name] within 10 days.
Employees may take vacation time to coincide with religious holidays.
*Relatives - Hiring
We do/do not permit the hiring of relatives of current staff.
Relatives of executive staff are/are not hired for exetutive positions.
Persons are not generally allowed to supervise their relatives.
Favoritism based on relation or familial relationships are forbidden.
*Reprimands
Employees may be reprimanded for violation of any policy or procedure.
Any first time violation may result in a verbal reprimand.
A second violation will result in a written file reprimand.
Written reprimands may remain in staff files for up to ____ months.
*Reprimand Dismissal
A person with more than 3 reprimands per year may be terminated.
Reprimands will be removed from your record after _____ months.
Written reprimands may be used to deny or delay promotions.
More than ___ reprimands during Probation may result in termination.
*Reprimand Review
You may ask your supervisor's supervisor to review the reprimand.
You may ask the Personnel Department to review a reprimand.
You may ask the [name] committee to review a written reprimand.
Reprimands must be appealed within ____ days of recording.
*Resignation
Letters of resignation must be presented 30 days prior to leaving
Letters of resignation are to be presented to your immediate supervisor
Letters of resignation are to be addressed to the President
Letters of resignation are to be addressed to the Director of Personnel
*Safety Equipment - Glasses
Safety goggles or glasses must be worn at all times in these areas:
Safety goggles or glasses may be purchase at: (list addresses)
Safety goggles or glasses are furnished by the company at room [#]
See your supervisor immediately if your eyewear is defective or damaged
*Safety Equipment - Hard Hats
Hard hats must be worn by all persons in the construction zones.
Hard hats must be worn by all persons in the factory production areas.
Hard hats must be worn by all persons in these locations:
Only hard hats supplied by the company may meet safety standards.
*Safety Equipment - Shoes
Steel-toed boots must be worn by staff in these areas: (fill)
Employees must furnish their own saftey shows or boots
Employees are responsable for maintaining clean and safe footwear.
Worn or damaged footwear is not permitted in any work areas at any time.
*Safety Program
All employees are required to attend the annual safety seminar
The company Safety Officer is [name] located in room [number]
To report any unsafe activity or equipment call: (fillin)
Any safety violations you report will remain confidential
*Schedules
All part-time employees must complete a schedule for the coming week.
Work schedules are maintained by your supervisor.
Schedules for the coming week must be completed __ days by (day).
Seasonal work schedules are available from your supervisor.
*Security Stations
Security stations are located at these locations: (add map)
Security staff are for protection of our staff and facilities.
Report any suspicious activities to the nearest security officer.
Security officers can assist in first aid and fire prevention.
*Severence Pay
No severence pay is offered by the company.
Severence pay is provided at a flat rate of $ _________.
Contact the Personnel Office regarding severence pay
Severence pay is provided at a rate of $ ____ per years of service.
*Sexual Harassment
To report sexual harassment contact: _________
Sexual Harassment Complaints will be mediated by this procedure: (fill)
Employees found guilty of sexual harassment will terminated immediately.
The state office of __________ investigates all Harassment charges.
*Sick Days - Quantity
A maximum of __ sick days may be applied as excused absences
Sick days may/may not accumulate or be carried from year to year
Sicks days over the allowable quantity are charged against vacation time
Sick days may/may not be converted to vacation days upon application
*Sick Days - Notification
You must call their supervisor at least 30 min. before the start of work
An absence will not be excused if notification is later than [time]
Employees must file out a Sick Day Report Form in room [#] to be cleared
The infirmary must be notified after more than 3 consecutive sick days
*Sick Leave - Return
Sick Leave is defined as a consecutive occurance of [#] or more sick days.
We may require a doctor's release after a serious illness or injury.
All returning staff must be evaluated by a company physician.
Sick Leave will not be ended until a person may resume their duties.
*Skills Inventory Exams
Every employee may be asked to complete an annual skills inventory.
Skills inventory exams are kept confidential with your records.
Skills inventories may be required for promotion or bonus pay.
Skills inventories are used to suggest job assignements & promotions.
*Smoking
Smoking is not permitted in or around the entire work facility
Smoking is only permitted in designated areas
Smoking is only permitted in designated areas of the cafeteria
Free assistance is available for employees who wish to stop smoking.
*Smoking - Location
No smoking is permitted on facilities owned by customers or clients.
Smoking is not permitted in or around the entire company facilities.
Smoking is only permitted at these locations:
Smoking is permitted only a areas designated by signs as smoking areas.
*Solicitation for Profit
Employees may not sell any goods or services on company property.
Sale of work-related equipment or social event tickets must be approved.
All sale of property must be conducted through the company store.
Sales notices and literature may not be posted in work areas
*Solicitation for Non-profit purposes
Charitable and non-profit donations must be collected with approval.
Posting of non-profit promotional material is permitted in: (fill)
Charitable donations may be made through the ______ Office.
Corporation donations may be sought by contacting _____________.
*Stationary and Logo Use
Employees may not use logos or stationary in personal documents.
Non-company stationary and papers are available from your supervisor.
All duplication of company logos must be approved by [name] in room [#].
Computer logo graphics may be obtained by contacting the Computer Center.
*Stress Management
Stress Management Training is available by contacting room [number].
Confidential stress counseling is available by contacting [name].
Reduced cost health club memberships are offered to all employees.
The staff in the Exercise Facility offer stress reduction classes.
*Tardiness Policy (Late to Arrive)
Workers more than 15 minutes late may forefit the day's work.
Tardiness is only excused with proof of significant personal emergency.
More than ____ tardiness events per year may result in dismissal.
Tardiness CANNOT be made up by working later or adding hours.
*Telecommuting or Home Work
Telecommuting is working at home with aid of a computer and phone.
Employees must be certified or trained to use home computers.
Contact [name] in room [number] for sign up for the program.
Telecommuting or home work is available in these job areas: (fill)
*Telephone Use - Local Calls
Local calls must be made from payphones located in ________.
Local calls may be made at no charge to the employee.
Local calls are limited to the following prefixes:
Local calls not relating to business and work are not permitted.
*Telephone Use - FAX machines
Offsite FAX use must be included with travel expense reports
Employees may make limited use of FAX for order of food
misdirected FAX messages must be forwarded to the Mail Room
FAX machines for personal use are located in room [number]
*Telephone Use - Logs
Employees are required to log all business related calls.
All cellular phone calls must be logged for tax deduction purposes.
All sales calls must be entered into a sales contact database.
All calls to customers and clients must be logged.
*Telephone Use - Long Distance
No long distance calls may be made except on pay phones.
Long distance calls for business purposes must be approved by ______.
No long distance calls for non-business purposes are allowed.
Long distance calls are made by using the following procedures:
*Telephone Use - Personal Calls
Personal calls may not be made or received during working hours
Personal calls may only be made or received during breaks and meal times
Personal calls during working hours may not exceed 5 minutes per day
Excessive use of personal calls will inconvenience your fellow workers
*Temporary Staff
Temporary jobs are those hired for 3 months or less.
Temporary workers may be both full-time and part-time.
Temporary workers are not provided benefits by this company.
Temporary workers may be paid by the agency that hired them.
*Termination of Employment
The following activities are grounds for immediate termination:
Terminated employees may appeal for re-assignment to another unit.
Termination of employment results in ineligibility for: (fill)
Involuntary terminations may be appealed and reviewed by: (fill)
*Termination Exit Interview
Staff will be respected to return all company property in their use.
Staff must return all keys and access cards in their possession.
Staff are/are not required to complete an exit interview
Completion of an exit interview is required for future re-hire
*Theft or Vandalism of Company Property
Theft of company property may result in immediate dismisal
The company will procecute theft to the full extent of the law
Vandalism is any action damaging the value of company property.
All employees are to make sure equipment is property secured each day
*Time Clock Use
All hourly employees must make use of the time clock in their work area
No employee may punch the time card of another employee
Time cards are proof of hours worked and are used to compute payroll.
Forging hours on a time card is a crime punishable by action in court.
*Travel Advances
The maximum travel advance will not exceed [ # ] % of budgeted costs.
No travel advances are given due to use of company credit cards.
Staff may use Payroll Advances to cover their personal expenses.
All travel expenses must be documented in full by receipts.
*Travel Expenses
Authorization for reimbursement of travel expenses requires Form [name]
Contact [name] in room [#] for a copy of current Travel Policy
Travel expenses are only reimbursed if receipts are presented
Travel expenses for transportation to and form work are not reimbursed
*Travel Time Allowances
Due to frequent highway delays allow an extra 30 minutes each day
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*Union Representatives
Contact the [name] Union at [phone number]
A copy of the union contracts may be viewed at room [number]
Union headquarters are located at [address]
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*Vacation Time - Restrictions
Vacation time is available only to staff that have served for __ months.
Vacation time is not provided to part-time or temporary employees
Vacation time is not provided to staff on official probation
Vacation time is provided to all full time staff
*Vacation Time - Quantity
All staff are given vacation time of a period of _____ days
Vacation time accumulates at a rate of ___ days per month worked
The maximum vacation days per year is ____ days
The vacation time assignments are as follows:
*Vacation Periods - Division
No vacation period may exceed more than ____ days at any time
Vacation time must be taken in blocks of units of ____ days
Vacation time must be taken in units of 7 days without exception
Excessive sick days may be charged against vacation time.
*Vacation Time - Compensation
Vacation Pay is compensated on a ____ % basis of full compensation
Full time staff are compensated at ____ % of normal compensation rate.
Part time staff are compensated at ____ % of normal compensation rate.
A flat compensation payment of $____.00 is paid for any vacation time.
*Vacation Time - Notification
Vacation time is only provided during the following months:
Due to production demands vacation time is assigned by your supervisor
Vacation time is provided only after ____ days of notification.
Vacation time schedules are available from [name].
*Vacation Time - Schedules
Due to production schedules we reserve the right to postpone vacations
Vacation periods may not be continuous with holidays
Vacation periods may not coincide with company-funded travel out of town
Schedules may be created on the basis of seniority.
*Vacation Time - transferance
Vacation time not used may be applied to Sick Days
Vacation time not used is lost after December 31st of any year
Vacation time may accumulate up to a maximum of ____ days for any year
Unused vacation time up to ____ days may be applied to sabatical time.
*Veterans Programs
Contact [name] in room [number] for Veterans Program information
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*Visitors
Under no cirsumstances are visitors allowed in these areas: (list)
Visitor Passes and Parking Permits may be obtained in room [number]
Visitors are only permitted on site from [time one] to [time two]
All visitors must sign in the security desk or main security station
*Workers Compensation
Contact [name] in room [number] for current WC information.
Refer to the posted material at your time clock or supervisor's office.
Contact the state office at [phone number] for current information.
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